Do I need to legalize documents? – Almost or always or possible to legalize documents. This is usually done in the country where the document originates. When submitting documents originating from one country for use in another country, the recipient often requires proof of authenticity for the signature and stamp of the public official who signed, issued, or certified a copy of the document.
Below we will explain about, Is it necessary to legalize documents? especially Indonesian documents that will be used abroad.
What is Document Legalization?
Legalization is the ratification of the signature of an authorized official or authority listed on a document to be used abroad.
Documents created or issued in Indonesia and will be used in other countries must be legalized by the Ministry of Law and Human Rights of the Republic of Indonesia and the Ministry of Foreign Affairs of the Republic of Indonesia. In addition to ministries, several countries also require the document to be legalized by the representative of the country in question in Indonesia.
Documents that can be legalized
Here is the list below:
- Birth Certificate
- Death Certificate
- Notary Statement/Deed
- Marriage Licensing and Marriage Certificate
- Ship Letter
- Driving License
- Doctor’s Certificate
- Power of Attorney
- Letter of Good Conduct / Certificate of Police Records
- Certificate of Origin
- Other documents that require legalization
How to submit documents for legalization
The process to apply for the legalization of your documents.
- The place where the document was issued (origin);
- Ministry of Law and Human Rights;
- Ministry of Foreign Affairs;
- Embassy/Consulate of the destination country and or;
- Indonesian Embassy/Consulate in your destination country.
For details you can see the following link:
Do I Need Legalized Documents or not?
We can’t tell you what you want, need or expect but you can ask the authorities in the country that requires the authenticity of your documents. Be aware that many overseas authorities cannot easily accept originals from the home country.
You should ask the receiving authorities what documents they want, and which documents need to be legalized.
Below are some common examples when authorities request legalized documents.
- To go abroad to study or work, the receiving authority may request various documents. This can include degrees, transcripts, and other identity documents.
- To go abroad for marriage, the foreign authority may request documents. They may want proof that you are free to marry. This could include a Certificate of Not Blocking Marriage (CNI), divorce papers or other evidence.
The Indonesian government issued Presidential Regulation No. 2 of 2021 concerning Ratification of the Convention Abolishing The Requirement of Legalization for Foreign Public Documents/Apostille Convention. The law has removed the requirements for ratification of foreign documents, public documents to be used in Indonesia.
The Apostille Convention was created to address this problem. With this convention, the formal legalization procedure will be simplified.
The following documents which are considered as public documents through this Convention are as follows:
- Documents originating from an authority related to courts or state tribunals, including those from public prosecutors, court clerks or bailiffs (huissier de justice);
- Administrative documents;
- Documents issued by a notary; and/or
- An official certificate attached to a document signed by an individual within his civil authority
This Convention does not apply to documents signed by diplomatic or consular officials and administrative documents directly related to a trade or customs activity.
Processing this legalization is time consuming, complicated and frustrating. Each authority has different requirements, fees and procedures.
Indoservice provides fast legalization services for your documents to be used abroad. Our services are designed to efficiently and effectively handle your requests, from pricing to processing and we will even keep you informed of important regulatory and policy changes for future requests.